It’s important for your employees to reach their target within the specified time frame, but it doesn’t always happen like that. The pressure has gotten bigger, as they have to achieve more tasks in less time. This is why time management is more necessary. Companies have to be up-to-date with the best time management tools they can use for their employees, as well as some techniques they can share with them.
Why is time management important?
Any company or organization is dependent on the work of the employees. Therefore, the more they achieve, the more prosperous the organization is. If they have difficulties in sustaining their productivity, it means the company needs to find some strategies to improve the situation.
Finding time management tools for employees is one of the best solutions there are. They should help them split their tasks so that they can achieve them in due time, as well as increase their productivity. Time management tools do not only offer employees a better control over their working time. They should also improve the satisfaction at the workplace and their overall levels of happiness.
Time management tools for employees
Some employees might find it hard to take care of their time themselves. If they are not familiar with regular time-saving techniques, they might find themselves struggling to cope with their tasks. This is why companies can offer them a helping hand.
Here are a series of time management tools for employees that will help them be productive, manage their tasks better, and make a better use of their time.
1. Time Doctor
This is one of the most popular time management tools. It tracks the tasks performed by employees in real time, and also prevents them from wasting any while they are at the workplace. Time Doctor takes a screenshot of the employees’ desktops once every three minutes.
This strategy is good to maintain the productivity of the team, and is ideal for those who are doing remote work. Also, it keeps an eye on the websites that the employees visit, and records most of their internet use. This should increase productivity, but it also has some features which make for a good time management.
For instance, the tool can prevent employees from doing multitasking. Also, it allows them to set a priority task, and then makes sure they work on it exclusively. This way, employees no longer waste time procrastinating, and can finish the most important tasks immediately.
Trello is some sort of task manager, as it allows employees to visualize what they have to do. The tool is cloud-based, and allows both managers and employees to organize the tasks. Managers, for instance, can create boards for each team and draw their workflow in an interactive manner. This way, they can better understand what they have to do, and keep track of their responsibilities.
Asana is one of the most productive time management tools for employees. They can track their time and keep an eye on the budget at the same time. The great thing about Asana is the feature called Harvest Timer, which is incredibly useful for task management.
For instance, you can use Harvest Timer to insert a series of tasks you need to solve. Then, the feature will track how much time you spend on each task. This way, you’ll see what took you the longest, and look if you can reduce this time.
4. Desk Time
Desk Time is a tool for employees as much as it is for managers. It tracks the time people spend working with certain applications. Either employees or managers can categorize these apps according to their productivity levels. This means they can be productive, unproductive, or neutral.
Then, the tool records the time spent on every one of these apps. Managers can use it to see what employees are the most productive, but it’s useful for them as well. Desk Time will show you if you spend too much time using unproductive apps, and gives you the chance to change it. You might not realize you are wasting time, and now you can see how to correct your work habits.
Time management techniques for employees
Sometimes, installing time management tools for employees might not be necessary. They don’t have to work because they know they are being monitored, but to learn how to be in better control of their time. This is easy to accomplish through a series of techniques each and every one of the employees can apply while at work.
1. Keep a diary
The secret to better time management is being organized. Employees can start keeping a diary of what they do at work for a few days at least, but doing it for a few weeks would be ideal. Put down all the tasks you need to complete.
Then, try to track your own time by writing how the task evolves, and how long it takes you to finish it. You can compare the tasks between them, and see why some of them took less time than others. If random distractions are the answer, try to cut them down. If not, find the problem and work on it.
2. Make plans and set up goals, not tasks
Planning helps you have a better grasp on time and makes you feel better at the same time. Try to organize your tasks, and then choose how much time you should spend on them. Also, select goals instead of tasks. This way, you won’t have to resort to multitasking, and your time strategy will be more efficient.
3. Learn to prioritize
This is another enemy to multitasking, the killer of good time management. Select those goals that are the most important and focus on them. Instead of trying to do everything at the same time, make a schedule of the most important things you have to solve.
Time management tools are a must for all employees, as they help them be productive and have good results. Such techniques and apps help them with the organizing and the prioritization of tasks. Learning how to manage time will help employees to be more productive, waste less time, and bring better results at the workplace.
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